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Frequently Asked Questions
Facilities
01. How many people can the wedding barn accommodate?
Our capacity is currently 350. The Wedding Barn comfortably seats 250-300 guests downstairs, depending on the size of your dance floor, band vs DJ, etc. The upstairs comfortably seats around 50 guests.
02. Whee can my guests stay?
Our area offers many wonderful accommodations. Consult our Local Faves page for more information. For more comprehensive lodging options, check the chambers of commerce websites for our neighboring towns (Round Top, La Grange, Fayetteville, Brenham). Links are available on our Local Faves page!
03. Are all the facilities air-conditioned?
Heck yes - we are in Texas, after all!
04. Is smoking permitted?
No. Our ranch is a non-smoking venue.
05. Is there a kitchen on the property?
Yes. There is a caterer's kitchen in the Wedding Barn.
06. Do you have a rain plan for inclement weather?
The Wedding Barn can be converted into a ceremony location for inclement weather. We will work with your wedding planner to come up with the best rain plan for your wedding.
07. Are dressing rooms included?
Yes. We offer two getting ready suites for each wedding.
08. Do you offer tables and chairs?
Yes. We include tables and chairs for 350 for outdoor ceremony and reception, patio furniture, and two ceremony benches. Our tables are a mix of 8-top rounds, 10-top rounds, and stunning antique farmhouse tables (two are 7' and one is 13'), and we have 10 cocktail-height tables.
process
01. What kinds of events do you host?
We love all kinds of celebrations! Windy Knoll is a welcoming venue and is open to all weddings. We also happily host birthdays, anniversaries, corporate celebrations, and nonprofit events.
02. How can we tour the property?
Fill out our contact form or email us to request a tour; we'll get back to you within two days to schedule. We offer in-person, socially distanced tours, or Facetime / Skype tours. We also have a quick walk-through video of the Wedding Barn available on the "Grounds" section of our website. We are currently requiring masks for guests on property, including during tours.
03. How do I reserve my date?
When you've decided to book, you can reserve your date by submitting the down payment. We require at least a phone call prior to booking, but prefer a tour! If you need time to decide, we are willing to place a temporary hold on your wedding date for free and will accord you a right of first refusal if we receive a request for another event on that date.
04. What forms of payment are accepted?
We currently accept payment by check, money order, or wire.
05. What does the security deposit cover?
The security deposit protects Windy Knoll and helps us ensure that we can provide each bride and groom with the same level of pristine accommodations and facilities, regardless of the damage sustained during events!
06. When is the final payment due?
Final payment is due 30 days before the date of your event.
07. Are the deposits refundable?
The security deposit is refunded after your event, assuming that the venue does not sustain damage as a result of your event.
08. What is your cancellation policy?
Besides the security deposit, all payments made prior to the cancellation are non-refundable. For this reason, we highly encourage you to let us know as soon as your event is cancelled. In the event of a government-mandated closure, we will work with our couples to reschedule or refund pursuant to the applicable laws.
09. Can we use the venue for engagement photos/bridal portraits?
Yes! We would love for you to create even more memories at Weddings at Windy Knoll. In fact, we permit two photography sessions in our packages when you book with us!
10. Can we rehearse our ceremony?
Of course! We only book one event per weekend, so you will not have to worry about arranging a different time to rehearse. You may hold a ceremony rehearsal during the day or evening on Friday before your event. We have restaurant recommendations in our Local Faves page for your rehearsal dinner.
11. Can we have a pet in our ceremony?
Your furry friend may participate in your wedding ceremony with a $75 pet fee per pet. We require that the pet have a handler for the event. Moreover, no animals are permitted inside the facilities except for certified service animals.
12. How does event cleanup work?
You are responsible for ensuring that your vendors clean up all items from your event. We offer time after the conclusion of your event, and on Sunday, for your vendors to tear down decor and other items. We do require that any messes that may stain or damage the venue be picked up by your vendors on Saturday evening.
Decor
01. What are the rules regarding decorations?
We do not permit decorations that will cause damage to the grounds or any of our buildings. We will work with you and your planner to make sure all the decor you wish to bring are permitted.
02. Are candles allowed?
Usually, yes! We love the soft, romantic ambiance they provide. However, if weather conditions will be very dry, we may restrict the use of open-flame candles. Of course, LED candles are always permitted.
03. Are sparklers permitted? What about exit toss items?
There are so many options to toss at your exit! We permit sparklers as long as your planner complies with fire safety techniques and all sparklers are used solely on the pavement in front of the wedding barn. Seeds, flower petals, and any biodegradable tossing item are permitted. We do not permit non-biodegradable items. We do require that any toss items be used exclusively outdoors.
04. What about furniture?
The venue includes tables and chairs for 350 guests, 10 cocktail tables, and a variety of patio furniture. If you would like to rent other furniture to suit your event theme, be our guest! Please ensure that any vendors who bring furniture or other items are clear about which items belong to the venue so our items remain at the venue.
05. Can we set up yard games?
Of course! We may ask that you keep games contained to certain areas of the grounds (for the sake of our farm animals), but otherwise we hope your guests have fun playing!
Vendors
01. What vendors are required?
We require that you have a wedding planner, valet, caterer, and a TABC licensed bar service (if your caterer will not provide and serve the alcohol).
02. Why is a planner required?
Our wedding event clients must have a designated planner because it ensures that your wedding day goes smoothly. We do not offer wedding coordination because our staff is focused entirely on keeping the venue, accommodations, and grounds beautiful. We require that you have a planner providing, at a minimum, month-of coordination and ask that your wedding planner visit the property prior to your event.
03. Why is valet required?
Windy Knoll is a working farm with various animals onsite. In their best interests, we require valet parking. This ensures that all vehicles are parked appropriately and prevents guests from wandering through the ranch grounds in route to their vehicles.
04. What is the role of the onsite property manager?
We will have a property manager onsite to address any potential issues with the venue during your event. The property manager is not a coordinator.
05. Can we choose our own vendors?
Of course! If you would like recommendations, we do have some favorites to share. Importantly, we do not require that you select vendors off of a preferred vendors list. However, the venue must approve all vendors, but this is purely so that we can ensure that vendors meet our safety and quality standards. Specifically, we require that the vendors you book are professionals and have proof of general liability insurance. Your caterer or bar service must be licensed to supply alcohol and carry liquor liability insurance.
06. Can we bring our own food and alcohol?
We require that the food served at your event be prepared and served by a professional catering company or catering service from a restaurant or other company. All alcohol provided on the property must be provided by a TABC certified bartending service or your caterer.
07. When can our vendors arrive to set up?
We love weddings that are EXTRA fabulous, and we understand that sometimes your florist, planner, or other vendor would like to access the venue earlier than most venues allow. We only host one event per weekend for this reason. Vendors may be on property from 9am-10pm on Friday and from 9am to Midnight on Saturday. Vendors may return on Sunday for teardown starting at 10am.
08. What if we need more time to set up or tear down?
We offer expanded access the week before your event for your vendors to set up, and we encourage day-after teardown. Beyond that, extended vendor access may be available upon request.
We'll be in touch soon!
Thank You!
Josh & Dana Fernandez
The Light & Co.
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